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Why you win with online category management in e-commerce

  • Published November 28, 2022
  • Daniela Ilincic
  • Reading time: 10 min.

Generate more sales with optimally designed product categories – online category management makes it possible. This is not a temporary marketing measure, but a long-term, strategic approach. In this article, you will learn what product group management entails, what its goals are, and what an optimal category management process looks like. You will also learn about the interfaces with online marketing.

A woman in the supermarket stands between two shelves of pasta and sauces, an example of effective category management.

Category management – a definition

Category management refers to the management of product groups. Products are structured according to specific product groups. The focus here is on consumers and their needs. For them, shopping becomes more efficient thanks to an optimal product selection. What is even more important in the eyes of customers is that the store knows and fulfills their consumer needs.

Category management has been standard practice in brick-and-mortar retail for decades: instead of similar products, complementary products are placed in close proximity to each other. For example, in a supermarket you will find different types of pasta next to the pasta sauces, or in a sports store you will find clothing, shoes, and backpacks for hiking in the same aisle.

Screenshot of the "Pesto & Pasta" category page in Gepp's online shop as an example of the use of category management.

It also makes sense to present complementary products such as pesto and pasta together in your online shop, as is the case with Gepp's, for example.
(Source: Screenshot from gepps.de)

A collaboration between retailers and manufacturers

The category management process is based on cooperation between retailers and manufacturers who want to achieve a triple win situation within the limits of antitrust law: satisfied customers, higher profits for retailers, and thus more sales for manufacturers. Product groups or service categories are regarded as strategic business units.


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It is about a holistic approach that involves various departments within companies. Retailers and manufacturers contribute to successful category management with their respective expertise: retailers control the product groups among themselves, while manufacturers provide detailed knowledge of the product categories. Both sides are interested in finding the best possible solution for customers.

Responsibilities of a Category Manager

Product group management is generally handled by a category manager. This person is responsible for various tasks, such as

  • Analysis of shopping baskets,
  • Definition, structure, and optimization of product groups (category management process)
  • strategic planning of product presentation and
  • Purchasing and merchandising for the respective product segment.

Goals of category management

Product group management is a strategic approach designed for the long term. The aim is to achieve better customer orientation, which is reflected in higher customer satisfaction. This generates additional sales and improves the brand image. At the same time, this approach provides a competitive advantage, as potential buyers recognize the technical expertise of a retailer for certain product groups and trust them.

Why category management is also important in e-commerce

Category management is still a relatively new phenomenon in e-commerce, but it has a lot of potential for development. Similar to brick-and-mortar retail, you can serve the consumer needs of your target groups with your online shop by creating appropriately structured product groups (product categories) and an optimal user experience —this will increase customer satisfaction and boost your sales.

The category management process in 8 steps

An 8-step process has been established worldwide for product group management, which you can also apply to online category management. This process enables you to take a systematic and structured approach. You should therefore go through the individual steps again and again in order to identify and implement optimization and growth potential.

Data and facts, especially from online marketing, serve as the basis for decisions at the various stages. Close coordination with the various departments is therefore essential.

The graphic shows the category management process with its eight steps.

The category management process with its eight steps enables a systematic and structured approach. (Source: Own representation)

Basis: Strategic coordination

Before the actual process begins, you should discuss strategies, goals, and wishes with the manufacturers for your future product groups. This will help you avoid potential conflicts in the future.

1. Definition of the category from the consumer's perspective

This stage is about understanding your customers' purchasing decision-making process. Which products or services do they choose together and why? To do this, you analyze quantitative and qualitative data, for example from market research.

2. Category meaning

Here you can specify how important the selected product category is in your shop's overall portfolio.

3. Category rating

Once you have defined a product group, you can analyze the performance of this category. Based on sales figures and various key performance indicators relating to purchasing behavior, you can assess where there is potential for development—especially in comparison to competitors.

4. Category goals

To check the success of your product category, you work with retailers to set specific and measurable goals. These goals relate in particular to consumers, finances, the market, and performance. For example, you may want to reach certain target groups and achieve sales of XY euros, or you may want a product category to become one of the top three in your online shop.

5. Strategy development

Now it's time to develop strategies to help you achieve the goals you defined earlier. Marketing strategies relate to the conversion rate, average shopping cart value, or profit. More efficient processes, on the other hand, are the focus of procurement strategies.

6. Tactics for your category management

To put your strategies into practice, you and your team define a concrete action plan covering the product range, placement and visibility in the online shop, pricing, and your communication and advertising measures.

7. Implementation of the action plan

You have defined goals, strategies, and measures—now it's time to implement your plan. To ensure that category management is a success, you assign responsibilities and set deadlines.

8. Review

You regularly review the performance of your product group to identify potential for growth and improvement and implement accordingly. The aim is to make your product range as efficient as possible.

Numerous interfaces between category management and online marketing

Online category management overlaps with online marketing in many ways. Both areas can benefit from each other's expertise by exchanging data and jointly implementing measures for successful product group management in online shops.

Product allocation using keyword and clickstream analyses

Online marketing already collects a wealth of data for its communication and advertising activities and conducts various studies, such as keyword or clickstream analyses and UX tests. This makes it easier for you to assign your products to individual categories, identify gaps in your product range, and add suitable products to the respective product groups. This framework also offers you opportunities to identify potential for cross-selling or upselling strategies.

Easy category access thanks to optimal website structure

Category managers can also use data from online marketing to identify the paths that lead potential customers to product selection and optimize the website structure accordingly: Are shop visitors searching for specific products or brands? If so, they should be able to select these paths using appropriate filter attributes in the onsite search.

In some cases, thematic landing pages, personalized product recommendations, or a brand store can also serve as alternative category entry points. The goal is to offer visitors to your store an outstanding customer experience through an optimal website structure. For example, category management can be used to structure products related to "barbecuing," such as barbecue aprons, spices, charcoal, etc., as a product group. This can then be used to design a themed page for the barbecue season, where products and content for the next barbecue party are provided.

Categories in the Fackelmann online shop with various entry options that can be designed using category management.

Fackelmann offers customers several entry points via the menu: categories, topics, brands, and a topics page.
(Source: Screenshot from fackelmann.de)

Development potential based on conversion rate and shopping cart value

With the help of online marketing analyses—website traffic, conversion rate, bounce rate, or average shopping cart value—category management can identify development potential for the respective segments. For example, improved user guidance in your online shop can lead to greater success.


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Jointly agreed measures

Online category management determines the marketing focus of a product group. However, you should coordinate specific advertising and communication measures with online marketing in order to optimally place product offerings for the respective target groups. The prioritization of certain products and product groups in the recommendation system should also be decided jointly.

Conclusion: Online category management offers significant growth potential

Secure competitive advantages, strengthen customer loyalty to your shop, and generate higher sales—you can achieve all this with strategically thought-out online category management. A long-term approach breaks down traditional corporate structures and offers enormous growth potential for your shop. Take advantage of the benefits and work with manufacturers to find the best possible solution for your customers.

Frequently asked questions about online category management

Discover how Gartenhaus increases the click-through rate on product overview pages by more than 4%.

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Daniela Ilincic
Head of Marketing
Daniela Ilincic is Head of Marketing at Epoq. She comes from a background in digital marketing, specializing in SEO and content marketing. She established the digital sales channel at Epoq, which she continues to optimize with her team. In addition to her work, she enjoys sharing market-relevant information on digital topics.